SECR Reporting Software for UK Organisations
Organise the energy, emissions and supporting evidence needed to prepare a repeatable SECR reporting dataset.
GreenKPO helps finance and operations teams collect the underlying data, calculate emissions and retain a clear audit trail for review and reporting.
What does SECR actually require?
The Streamlined Energy and Carbon Reporting framework took effect for financial years beginning on or after 1 April 2019. It applies to UK quoted companies and to large unquoted companies and large LLPs that fall within the statutory size framework. Companies normally include the required information in the Directors’ Report; large LLPs prepare the equivalent energy and carbon information as part of their annual reporting.
The exact disclosure depends on entity type. In broad terms, SECR reporting includes annual energy use, greenhouse-gas emissions arising from that energy use, at least one intensity ratio, the methodology used, and information about energy-efficiency actions taken during the financial year. Quoted companies have wider global reporting requirements, while large unquoted companies and LLPs generally report UK energy use and associated emissions.
SECR also includes a low-energy-use exemption for certain unquoted companies and LLPs consuming 40 MWh or less of energy in the UK during the reporting period, subject to the applicable rules and disclosure requirements. Because company status, group reporting and reporting periods can affect scope, organisations should confirm applicability with their accountant or legal adviser.
How does GreenKPO produce an SECR-ready data pack?
GreenKPO starts with the records your business already holds. Electricity and gas invoices, fuel records, vehicle mileage, business travel and other relevant activity data are captured into a consistent structure. The platform applies the selected conversion factor and records the factor year and source alongside the calculation. For 2026 activity, the UK Government’s 2026 greenhouse-gas conversion factors are available from the Department for Energy Security and Net Zero (DESNZ).
This matters because an SECR disclosure is not just a final tonnes-of-CO₂e number. Finance teams and auditors may need to understand the boundary, reporting period, source records, units, factor version and the reason for year-on-year movements. GreenKPO keeps those elements connected so the calculation can be reviewed rather than reconstructed.
- Collect and structure energy and activity data for the reporting period.
- Calculate Scope 1 and Scope 2 emissions and relevant energy use.
- Apply current DESNZ greenhouse-gas conversion factors where appropriate.
- Calculate and retain the chosen intensity metric and denominator.
- Record methodology, assumptions, evidence and factor references.
- Compare the current period with the previous year and investigate material movements.
- Export a structured pack for the annual-report drafting and review process.
Bring SECR data into one controlled process
SECR reporting can involve electricity, gas, transport fuel and other energy data held across finance, operations and facilities. GreenKPO provides a structured process for collecting and validating the information before reporting.
Keep the source evidence with the calculation
Maintain invoices, meter data, fuel records and other supporting evidence alongside the emissions calculation so figures can be checked and explained during internal or external review.
What is the difference between SECR and a full carbon footprint?
SECR is a statutory reporting framework, not a complete description of every indirect emission in a business’s value chain. Scope 3 reporting is not generally mandated in the same way under the core SECR framework, although certain travel information can be relevant and many organisations choose to measure more because customers, investors and procurement teams increasingly ask for it.
GreenKPO allows a company to start with the information needed for its immediate SECR reporting and then extend the same dataset into additional Scope 3 categories. That avoids creating one process for statutory reporting and another disconnected spreadsheet for customer questionnaires or procurement requirements. Related pages: carbon footprint software and carbon reporting software for UK SMEs.
Why is a structured workflow better than a spreadsheet?
A spreadsheet can calculate emissions, but the operational problem appears when the process repeats. Files are copied, factors are overwritten, source invoices sit in email, assumptions are undocumented and the person who built the workbook may not be available the following year. GreenKPO keeps a repeatable reporting structure, preserves the source-to-calculation trail and makes year-on-year updates easier to review.
For organisations close to the SECR threshold, that also means the first mandatory reporting year does not need to begin with a retrospective search for data. A voluntary baseline can be built earlier, the reporting boundary can be tested, and gaps can be closed before the deadline becomes part of the statutory accounts process.
Spreadsheet risk
Copied files · overwritten factors · invoices in email · undocumented assumptions · knowledge tied to one person.
Structured SECR workflow
Repeatable structure · source-to-calculation trail · clearer year-on-year review · earlier baseline before the first mandatory year.
Who should use GreenKPO for SECR?
GreenKPO is suitable for finance-led or operations-led teams that need a practical SECR process without building a specialist carbon accounting system internally. It can also be used by accountancy practices supporting multiple clients. The strongest use cases are organisations that already have the source records but need a controlled way to turn them into a consistent annual disclosure.
GreenKPO can be used as a self-service reporting workflow or alongside an adviser or consultant where the organisation wants additional help reviewing the dataset and outputs. See carbon accounting software for accountants and carbon accounting software for consultants.
- Large UK companies and LLPs preparing or refreshing an SECR process.
- Growing businesses approaching the statutory size tests.
- Finance teams that want carbon reporting to follow a controlled annual close process.
- Accountancy practices producing SECR data packs for clients.
- Businesses that want to extend SECR data into PPN 006 or customer Scope 3 requests.
Reuse the reporting dataset
Once the SECR data is structured, it can also support business carbon-footprint reporting, customer requests and management analysis rather than being rebuilt only for the annual disclosure. Where public-sector bidding needs a Carbon Reduction Plan, see PPN 006 carbon reduction plan software.
Software plus optional support
GreenKPO can be used as a self-service reporting workflow or alongside an adviser/consultant where the organisation wants additional help reviewing the dataset and outputs. See carbon accounting software for consultants and carbon accounting software for accountants.
Common questions
What is SECR?
Streamlined Energy and Carbon Reporting is a UK reporting framework requiring qualifying organisations to disclose specified energy-use and emissions information in their annual reporting.
Who needs to comply with SECR?
Applicability depends on the organisation type and statutory thresholds. Businesses should confirm their status against the current UK requirements or with their adviser.
What data is normally needed for SECR?
Typical data includes electricity, gas and transport energy use, the associated greenhouse-gas emissions, an intensity metric and information about energy-efficiency actions, subject to the applicable requirements.
Is SECR mandatory for every UK company?
No. It applies to quoted companies and qualifying large unquoted companies and LLPs, subject to the statutory rules and exemptions. Smaller organisations can still report voluntarily.
What emissions do we need to calculate?
The reporting requirements vary by entity type, but SECR focuses on energy use and the associated greenhouse-gas emissions, together with an intensity ratio, methodology and energy-efficiency information. Confirm the precise disclosure for your entity and group structure.
Which emissions factors should we use?
Use an appropriate recognised methodology and current factors for the reporting period. DESNZ publishes UK Government greenhouse-gas conversion factors annually; GreenKPO can retain the factor source and year with each calculation.
Does GreenKPO file our annual report?
No. GreenKPO prepares the structured emissions data and supporting evidence. Your company and its advisers remain responsible for the final annual report and Companies House filing.
Can we use the same data for PPN 006?
Yes, much of the Scope 1 and Scope 2 baseline can be reused, but PPN 006 has additional requirements, including a specific subset of Scope 3 categories, a published Carbon Reduction Plan, annual updating, sign-off and a commitment to net zero by 2050 at the latest.
Can GreenKPO replace an adviser?
GreenKPO structures the reporting data and evidence. Organisations can use it directly or combine it with professional review where required.
Book a 30-minute walkthrough and see how GreenKPO turns your existing energy records into a traceable SECR reporting pack
See how activity data, DESNZ factors and evidence trail come together into a structured pack for your annual reporting cycle.